A project is behind schedule due to delayed equipment installation, affecting many other activities. The manager responsible for delivery informed the project manager of a capacity issue for the installation team. What should the project manager have done to prevent this situation?

The project manager should have conducted periodic reviews with the manager on resource availability. Proactive resource management involves regularly checking in with functional managers to confirm resource commitments and identify potential issues like capacity constraints before they impact the schedule. This ongoing communication helps ensure that promised resources are indeed available when needed. Defining skill requirements more clearly in the scope statement is important for planning but doesn't prevent resource availability issues. Asking the manager to follow the agreed plan is reactive; the goal is prevention. Consulting regularly with the installation team is good, but the functional manager is typically responsible for resource allocation and capacity, making them the primary point of contact for preventing such issues.